The Basic Accounting Option adds Accounts Payable, General Ledger, and Check Reconciliation to your CounterPoint system. Basic Accounting is designed to meet the entry-level accounting requirements of a small business.

Basic Accounting is fully integrated with your existing CounterPoint system to give you better control over your business:

• Issue Accounts Payable checks to the same vendors you use for Inventory and Purchasing
• Use the same accounts for General Ledger that you use for other CounterPoint functions
• Produce financial statements in General Ledger from the distributions created by other CounterPoint functions
• Define bank accounts to report information from Accounts Payable checks, bank deposits, and Check Reconciliation entries.

Basic Accounting does not require you to run any month-end or year-end processes. You can optionally restrict transactions that are outside of the current year.

Serial number tracking provides a detailed record of each piece of merchandise—when it was received, what it cost, which customer bought it, when it was bought, warranty expiration, etc. Serial number tracking is beneficial to any business that sells big-ticket items, tracks product warranties, or deals in regulated commodities.

Lot numbers are used to track distinct groups of inventory within a given product. Lot tracking is useful for products such as pharmaceuticals and limited-shelf-life products, or products such as chemicals, which are tracked within individual containers.

A kit is an inventory item made up of one or more component items. The CounterPoint Base System supports Loose kits (lists of connected items that are automatically suggested at time of sale) and automatic Loose kits (lists of connected items that are automatically added to the ticket at the time of sale). Automatic Loose kits can be used for bottle deposits or for other charges that should always be attached to a particular item.

The Kits Option adds Miscellaneous kits, which when sold, reduce the on-hand quantities of their components. You control whether component substitutions are allowed at time of sale and whether such changes affect the selling price.

The Kits Option also adds Pre-built kits, including a Simple Kit, Tracked Kit, and Component-Tracked Kit. Assembly, disassembly, and modification of Pre-built kits takes place prior to time of sale using a quick, one-step transaction process, and provides full support for serial numbers, lot numbers, and detailed component history tracking.

The Price Pack Option offers advanced pricing capabilities, including 6-level prices, price-by-location, and apparel oversize pricing.

Tiered, multi-level pricing allows a particular price level to be automatically selected based on which customer is making the purchase and what quantity of an item is being sold.

In the CounterPoint Base System, each inventory item may have up to three price levels per selling unit.

The Price Pack Option expands the number of price levels from three to six per selling unit.

The CounterPoint Base System supports Average Cost Valuation and the Retail Inventory Method. The Cost Pack Option allows inventory accounting using Standard Cost, LIFO, or FIFO valuation.

Complete customer tracking is an integral part of the CounterPoint Base System. The Receivables Option supplements Customers by adding charge sales, receivables tracking, cash receipts, finance charges, revolving charge, and statement printing.

Order Entry and Point of Sale perform essentially the same functions: processing customer orders and invoices. The Order Entry Option is designed to meet the needs of wholesale distributors and mail-order businesses.

Order Entry processes customer orders, prints picking tickets and invoices, and tracks backorders. Order Entry supports orders, invoices, credit memos, quotes, RMAs, and standing orders.

CounterPoint allows you to create orders in Point of Sale and convert them to Order Entry orders for batch processing. This is helpful to businesses with retail and wholesale divisions because they can use one system for the management of both operations.

The Data Interchange Option allows you to retrieve information from a text file for use in CounterPoint and includes the ability to import customers (Customer Import), as well as inventory items and related information (Inventory Import). It also allows you to import Point of Sale or Order Entry line items from a handheld data-collection device or a remote checkout location.

Open to Buy refers to merchandise budgeted for purchase during a certain time period that has not yet been ordered. Open to Buy is also the process of planning merchandise sales and purchases. The Open to Buy Option is a merchandise planning tool that assists you in setting budgets for sales activity and merchandise inventory levels, and monitoring the current status of the open-to-buy amount (the amount remaining to be ordered to meet the budget).

Processing under the Synchronics Merchant Program (SMP) is provided in the CounterPoint Base System. The capabilities of the Credit Cards Option are described under Credit Cards (SMP).

CPGateway service is available for fast (2-second) Internet credit card authorizations for merchants processing under SMP, First Data North, First Data South, Paymentech or Vital.

 

The Modem Server Option allows Windows workstations to share modems for EDC authorizations and settlement transactions. It is designed to be used in high-volume network environments.

By leaving the phone connection open after completing one card authorization, Modem Server allows subsequent authorizations to take place more rapidly.

 

The Offline Ticket Entry Option provides lane redundancy (also called fault tolerance) so that registers can continue Ticket Entry operations in offline mode in the event that a connection to an operational server is lost. Offline Ticket Entry is also useful when holding sidewalk sales, when operating a portable kiosk, and in wide-area network (WAN) configurations.

The SQL Connection provides access to your data via ODBC so that you can use tools such as Microsoft Excel, Microsoft Access, and Crystal Reports.